Educational Aid, CY-1702-I (Child and Youth Program Assistant - Entry)

JBPHH Child & Youth Programs   JBPHH, HI   Full-time     Education
Posted on May 14, 2024


(Child and Youth Program Assistant – Entry)


PD# CYP 13-01




This is a Statement of Difference to the intermediate position,

Educational Aid (Child and Youth (CY) Program Assistant), CY1702-I. Full performance level for this position is CY-1702-II.

This position is an entry position leading to the full performance level.


The purpose of the CY Program Assistant is to provide appropriate developmental care and instruction for children and youth ranging in age from 6 weeks to 18 years in one or more CY programs.


The duties of this position are developmental in nature and designed to provide experience to qualify for higher level positions leading to the full performance position.  The incumbent works under close direction of supervisor or other higher qualified higher graded employee and performs the more routine child care tasks, following step-by-step instructions.  Little or no previous training or experience is required.  Work is reviewed in detail, while in progress and upon completion, to ensure and assess trainee's progress and to evaluate attainment of training objectives and readiness for further training. 

Training will be of a progressively more responsible and specialized nature associated with the child care and development operations.  These duties are performed to increase knowledge of child care duties and responsibilities and to develop skills for advancing to the higher-level positions.


Major Duties and Responsibilities


The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, compliance, and additional responsibilities.  Each is described below.




Assists in implementing and leading planned activities for program participants.  Uses prepared curriculum and program materials.  Incorporates special instructions provided by parents such as special dietary needs, physical needs, or other information that may affect the child or youth's experience in the program.  Cares for children and youth with special needs as directed by the supervisor.


Promotes and models safety, fitness, health, and nutrition practices.


Helps arrange for and/or serve appropriate snacks or meals where applicable.


Indoor and Outdoor Environment


Helps prepare, arrange, and maintain indoor and outdoor activity areas and materials to accommodate daily schedules.


Helps create adult-made games and play materials (mixing paint and play dough and assembling props for dramatic plays, activities, etc.).


Assists with developing a list of needed supplies and equipment for submission to the supervisor.


Interactions and Relationships


Helps establish a program environment that promotes positive interactions with other children, youth, and adults.


Interacts with children and youth using approved child guidance and youth development techniques as provided by supervisors.


Supervision of Children and Youth


Provides care and supervision, oversight, and accountability for program participants in compliance with the Department of Defense (DoD), NAF Component, and local installation policies, guidance, and standards.


Maintains control of and accounts for whereabouts and safety of children and youth ranging in age from 6 weeks to 18 years.   Ensures children and youth (as applicable) depart with authorized person according to written parental instructions.


Supervises children and youth during daily schedule of indoor and outdoor activities and on field trips, outings, and special events.


Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed.  Incumbent is a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.


Parent and Employee Communication


Interacts professionally with employees, parents, and local installation command personnel.  



Participates in program evaluation as required.




Assists in achieving and maintaining DoD certification and national accreditation where applicable.


Ensures compliance with law, policies, and regulations applicable to DoD CY programs.


Notifies supervisor of health, fire, and safety compliance concerns.  

Additional Responsibilities


Assists in maintaining program participation data and completing required reports.


Performs other related duties as assigned.


Classification Factors


Factor 1. Knowledge Required by the Position


Ability to communicate effectively in English, both orally and in writing.


Ability to follow verbal and written instructions.


Ability to complete all DoN training requirements within the specified time frames, including orientation, initial, Standardized Module Training, and ongoing training requirements.

Ability to promote and foster effective working relationships with children and youth and coworkers.


Ability to work cooperatively as a member of a team.


Factor 2. Supervisory Controls


Works under the close supervision of the CYP Director or CYP

Assistant Director.  As an entry level position, the incumbent may receive daily on-going guidance and instruction from a more experienced Program Assistant assigned to the classroom or activity area or Program Lead.  Incumbent works as instructed and consults with the supervisor, as needed, on matters not specifically covered by the original instructions.  Work is checked in progress and completed work is reviewed for adherence to instructions and for adequacy.


Factor 3. Guidelines


Specific, detailed guidelines covering all aspects of the assignment are provided to the employee.  The employee works in strict adherence to guidelines, and deviations must be authorized by the supervisor.


Factor 4. Complexity


The work consists of a relatively few clear-cut tasks with limited choice in deciding what needs to be done and with readily recognized actions.


Factor 5. Scope and Effect


The work involves the performance of specific, routine, repetitive or closely related tasks.  The service provided saves the time of other CYP employees and contributes to the efficiency of the CYP, but has little impact beyond the immediate organizational unit or beyond the timely provision of limited services to others.


Factor 6. Personnel Contacts


The personal contacts are with employees within the immediate organization, or work unit and/or with members of the community serviced, such as parents, children and youth, and educators.


Factor 7. Purpose of Contacts

The purpose of contacts is to clarify, or give facts or information directly related to the work.


Factor 8. Physical Demands


The work requires considerable walking, standing, bending, stooping and lifting up to 40 pounds.  Activities may require incumbent to drive an automobile (to include driving a government vehicle while transporting children).  However, most of the work is done in classroom settings or activity areas, and no special, physical demands are made upon the incumbent.


Factor 9. Work Environment


The work environment involves everyday risks or discomforts that require normal safety precautions typical of a wide variety of child and youth activities, programs, and services, such as exposure to disease and injuries from lifting.  Normal fire and safety precautions must be adhered to.  Activities planned are conducted in a building or outside and are suitable for CY programs.  The work area is adequately lighted, heated, and ventilated.  The incumbent may be required to work an uncommon tour of duty.




Position is subject to special inoculation and immunization requirements as a condition of employment for working with children.  Employee is required to obtain appropriate immunization against communicable diseases in accordance with recommendations from the Advisory Committee on Immunization

Practices (ACIP), which includes the influenza vaccine.


Test Designated Position:  In accordance with the Department of the Navy Test Designated Position listing issued 7 October 2003 this position is subject to both pre-employment and random drug testing as a condition of employment.  A positive drug test, or failure to submit for testing, may become the basis for removal from this position.

Must obtain appropriate credentials as required.

Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease.

Satisfactorily complete all background checks in accordance with

PL 101-647 to include National Agency Check with Written

Inquiries (NACI).


Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions utilized as part of DOD’s Child and Youth Programs.  




In accordance with DoDI 6060.2, must be at least 18 years of age with a high school diploma or equivalent. 


Prior experience working with children and/or youth preferred.

JBPHH Child & Youth Programs

850 Ticonderoga St. Ste 300