HR Administrative Assistant
HR Administrative Assistant
The HR Administrative Assistant position will assist the Human Resources Team in day-to-day operations and other duties as necessary. This position works closely with management to assure the highest quality of accuracy, confidentiality and compliance.
Duties and Responsibilities: Recruitment:
Assists with ongoing recruitment including: reviewing and screening of applicants.
Coordinates scheduling of interviews with managers and conducts interviews with
potential hires as needed.
Maintains job postings and company recruitment update spreadsheet.
Processes all pre-employment requirements such as: scheduling pre-employment drug
testing, background checks, etc.
Ensures all new hire paperwork is completed and compliant. Including USCIS Form I-9
Employment Eligibility Verification; periodically auditing Form I-9 files.
Benefits:
Reconciles all HR Benefit Invoices including claim resolution and approving invoices for payment.
Assists with COBRA Administration documentation and processing.
Assists with communicating benefit information to employees, including answering
questions or concerns and/or referring employees to specific vendor contact.
Assists with annual Open Enrollment including preparing enrollment information, ensuring all required paperwork is completed by employees and other duties as assigned.
Coordinates annual Bio-Metrics/Flu Shots with Hawaii branches.
Assists with annual 401k Compliance Testing.
Other:
Assists department walk-ins, answering of telephones and monitoring shared email inbox
Coordinates travel arrangements including rental cars and hotels (as needed).
Reconciles monthly credit card statement including coding charges to accurate profit
center.
Maintains inventory of employee safety and collared shirts including ordering of shirts,
keeping an accurate inventory of shirt sizes and distribution of shirts.
Assists with completing verbal and/or written employment verifications.
Assists with communicating Human Resources policies, procedures, programs, and laws
to management.
Assists Payroll Specialist with bi-weekly payroll processing
Assists with unemployment claim processing.
Updates Company Directory and sends to all branches on a quarterly basis.
Coordinates and maintains office and kitchen supplies on a monthly basis (as needed).
Assists with service calls such as Toshiba printer maintenance, assisting with Menehune Water Delivery and other (as needed)
Qualifications:
3-5 years of administrative experience.
3 years’ experience in Accounts Payable or processing payments.
Proficient in Microsoft Office (MS Excel, Word, Outlook)
Advanced knowledge in MS Excel including PivotTables, VLOOKUP, and perform
calculations and automation to process large volumes of data.
Ability to work in a fast-paced work environment and work well under pressure.
Ability to work well in a team-based environment and independently.
Professional communication and organizational skills
We offer: Competitive Pay, 401k, Vacation/Sick Leave, 11 Holidays, Medical/ Dental/Drug/Vision or $150 Medical Waiver Benefit.