Unit Office Clerk (Full-Time)
JOB OVERVIEW:
Primary responsibilities as a Unit Office Clerk includes receiving, verifying, consolidating and accurately handling sales and cash information as well as preparation of the daily deposit. The position may assist in general duties including assisting the managers with employee files, posting of information from various departments on bulletin boards and processing invoices. This position works independently to gain information from departments necessary for assisting employee needs.
ESSENTIAL FUNCTIONS:
- Counts and balances the deposit, prepares starting trays and completes all related paperwork concerning the deposit, coupons and reports; reports all large shortages immediately to the Loss Prevention department.
- Balances the end of day sales reports, credit card reports, and gift card reports from the POS registers and the end of day cash reports from the validator safes.
- Inputs and balances all sales reconciliation data and sends the file daily to the Administrative Office.
- Initiates any miscellaneous reports from the register as designated by the Administrative office and does maintenance or programming on the register and validator safes as required (price changes, inputting/deleting cashiers/servers).
- Maintains attendance records for the employee history file and exports the employee timecard file daily. For restaurant stores, also inputs and balances sales and tips data in the employee timecard file prior to exporting.
OTHER FUNCTIONS:
- Checks in and posts deliveries for goods received onto the daily inventory as required by store. Checks pricing discrepancies on invoices for deliveries received.
- Orders supplies for the office as required and ensures that an ample supply is always available at the store.
- Prints and posts all incoming notices for employees and types any other notices prepared by the Store Manager. Maintains the bulletin boards in a neat and appealing manner.
- Maintains the necessary files at the unit office and keeps the office neat and organized.
- Performs Front-of-the-House duties as required by store and handles all clerical responsibilities within the scope of their duties.
- At specified stores, will be assigned to handle all office responsibilities at multiple stores daily; traveling between the stores will be required.
- Performs other duties as assigned by management, including and not limited to packing food orders, answering phone inquiries and taking phone orders.
QUALIFICATIONS:
Scheduling:
- Available to work as early as 6:00 am and stay until work is complete; earlier start times may be required as needed
- Full-time clerks must be available Monday – Friday, holidays, occasional weekends
- Part-time clerks must be available Saturday/Sunday and holidays
- May be asked to fill shifts at other locations
Physical Ability:
- Able to lift about 10 to 20 pounds
- Able to handle bending and squatting
- Walking and standing up to 4 to 5 hours per day
Mental Ability:
- Numerically inclined
- Analytical capabilities
- Problem solving ability
Pre-Employment Requirements:
- Must pass drug screening test
- Passed a tuberculosis (TB) skin test within 5 years of start date.
Environmental Conditions:
- Working in restaurant/fast food environment and in a small enclosed office
Education:
- High School Diploma or equivalent preferred
Experience:
- Prior cash handling and balancing background helpful
Desired Skills:
- 10-key by touch
- Typing skills, 35 to 40 words per minute
- Computer skills
Desired Attributes:
- Accurate with cash handling
- Accurate with numbers
- Ability to plan/organize
- Ability to handle confidential information
- Ability to multi-task and handle numerous interruptions
- Good customer service (internal and external)
As a disclaimer, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
FCH Enterprises and Zippy's provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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